Wednesday, September 5, 2012
DATE: Sept. 5, 2012
TO: All CPOs
FROM: Office of Management and Enterprise Services
SUBJECT: E-Procurement Info
CONTACT: OMES Service Desk at firstname.lastname@example.org or (405) 521-2444
All State CPOs,
This will be the last CPO announcement we send out via the e-mail process. In the announcement dated June 26, 2012, we requested that all CPOs sign up for automatic notification of future IT related announcements. If you have not done so please do this now, or you will not obtain current information moving forward. Please refer to the link at: http://www.ok.gov/triton/modules/newsroom/newsroom_article.php?id=242&article_id=8007
Please make sure to attach the e-Pro requisition to the appropriate Statewide Contract where relevant. We are finding that not doing so is delaying approvals since ISD Procurement will send back the e-Pro requisition with comments for correction.
When OMES-ISD processes a requisition that is over an agency’s threshold, a copy of the Purchase Order will be e-mailed back to the requesting agency. This process will change once the electronic signature functionality to fully operational.
Emergency purchases due to system outages can be purchased with immediate follow up to the appropriate business segment director. The e-Pro requisition with full details should be submitted as soon after the purchase as possible.
Requisitions that are not approved should be cancelled by the initiating requestor at the agency. Not cancelling the requisition can create a pre-encumbrance and potential budget problem.
Please remember to change the default buyer in the line details to the CPO who will be processing the purchase order. If you don’t change this information to the correct buyer’s name, the wrong person will be notified upon completion.
The buyer’s name should be your agency CPO or if outside your purchasing threshold select a buyer at ISD procurement; or just leave it blank.
Record destruction is authorized and granted by the Oklahoma Department of Libraries. To review the requirements visit: www.odl.state.ok.us/oar/administration/faqrec.htm
Please see the attached quick tips which could be helpful to your agency.
OMES IT Procurement